First aid needs assessment
A blank form that covers what the Health and Safety (First-Aid)
Regulations 1981 and HSE guidance expect you to consider. Print it,
fill it in for each site, and review it every year or whenever
something changes.
| 1. Workplace |
Your answer |
| Site name and address | |
| Floors, buildings or separate work areas | |
| Most people on site at once (staff + visitors) | |
| Shifts and working hours (incl. nights, weekends) | |
| Time for an ambulance to reach you | |
| 2. Hazards and people |
Your answer |
| Risk level: low (office, shop) or higher | |
| Main hazards (machinery, chemicals, heat, height, driving, knives) | |
| Accidents and illness in the last 12 months | |
| Lone, remote or travelling workers | |
| Young, new or vulnerable workers; known medical conditions | |
| Members of the public or pupils on site | |
| 3. Provision decided |
Your answer |
| First-aiders needed per shift (FAW / EFAW) and names | |
| Appointed person(s) and names | |
| Cover for holidays, sickness and every shift | |
| First aid kits: number, size and location | |
| Vehicle and personal kits | |
| Extra equipment (AED, eyewash, burns kit, bleed kit) | |
| First aid room needed? Where? | |
| How staff are told the arrangements (signs, induction) | |
| 4. Sign-off |
Your answer |
| Assessed by (name and role) | |
| Date | |
| Next review date | |
Free template from kitcompliance.com. Guidance, not legal advice.
Filling it in
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Section 3 is where the numbers go. The
first aid calculator
gives a starting point from HSE ratios and BS 8599-1 kit sizes.
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The full guide explains each question:
first aid needs assessment.
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Keep it with your
first aid policy
and show it to an inspector if asked. HSE expects you to be able to
explain how you decided your provision.
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Review it yearly, and after a change in staff, layout, hazards or a
serious incident.
Then keep the provision up to date
Track every kit and expiry date in one place,
with reminders before anything lapses. Free for up to 3 kits.
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